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Executive Administration Manager

Castle Building Centres Group is an industry leader among Buying Groups in the Lumber and Building Materials segment in Canada. We are currently seeking candidates for the position of Executive Administration Manager.

You are a highly motivated individual with strong relationship and communication skills.

Working in conjunction with the President & CEO and the Board of Directors, the full-time role of Executive Administration Manager will report to the President & CEO. This role requires a high degree of personal motivation and the ability to interact with a wide variety of personalities.

The position requires comprehensive communication skills in both written and verbal applications. A thorough knowledge of computer-based skills including Word, Excel, PowerPoint and web-based applications including the coordination of virtual meetings.

In addition, strong communication skills that will encompass member and vendor contact combined with a high degree of attention to detail. Effective management and coordination of primary functions with the ability to delegate and work effectively in conjunction with other office personnel. Strong work ethic with a commitment to achieving / exceeding annual performance appraisal objectives. The ability to work in a hybrid model and travel within North America is essential.

Support to Castle President & CEO

Supporting the President & CEO of Castle, the Executive Administration Manager responsibilities will include:

  • Monitoring the daily schedule and coordinating meetings where applicable
  • Coordinating the authorization requests from various internal departments and

Board of Directors

  • Preparation of various events as directed by the President & CEO
  • When needed, coordinate travel requirements of the President & CEO
  • Prepare documents and presentations as requested
  • In the absence of the President & CEO, field and direct inquiries from members,
  • vendors or trade media

Board of Directors Responsibilities

  • Preparation of agenda, facility contracts, travel and accommodation for Board meetings
  • Preparation of minutes and administrative functions of Board meetings
  • Compilation and disbursement of minutes pertaining to Board meetings and Board Teams Meeting calls
  • Maintaining records specific to Director’s status, past Board meetings and follow up tracking of Board initiatives
  • Preparation of ballot and voting criteria in advance of Annual AGM
  • Coordination of industry related Board meetings

Castle Building Centres Group offers a comprehensive compensation package including full benefits. All submissions will be treated with complete confidentiality.

Please forward your resume in confidence to: jobs@castle.ca

Are You Ready to Make an Impact?

Supply-Build Canada (formerly the WRLA) is looking for a bold, energetic, and strategic Marketing & Communications Manager to join their growing team! If you thrive in a fast-paced, results-driven environment and love connecting people, businesses, and ideas, this is the role for you.

You’ll lead exciting marketing campaigns, craft compelling content, and champion a member-first approach that ensures every initiative delivers value and impact. If you’re not satisfied with the status quo and are ready to bring your “Get $h*t Done” attitude to the table, read on!

Learn More Here:  https://wrla.org/job-board/index.html?id=366

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