Ask the HR Department: Can I do some spring cleaning in my HR department?

By HR and health & safety consultancy Peninsula Canada

It’s finally spring, making it the perfect time to get organized and get rid of clutter. Rather than falling into the same routine, why not refresh your workplace and spring clean the HR department?

Here are some tips on how to best organize your HR department:

Prepare for a surge of vacation requests. It should come as no surprise that this summer will be a very popular time for travel. But how do you properly and fairly manage vacation requests? To avoid any issues, employers should make sure they have a good system in place to prepare for the surge in vacation requests. The vacation policy should inform employees of how far in advance they must request their vacation. It should clarify the procedure for making the request. The policy should also list the reasons a request may be declined.

Employee files. When was the last time employee files were looked at and updated? It’s important to check employee files to ensure all the information needed, such as address and emergency contacts, is up to date. It’s also important to have only the files that are required so you don’t have a pile of unneeded paper taking up space.

Policy check. Are all policies and employee handbooks up to date? Not only is it important to ensure employees are made aware of all changes, but handbooks must be current and compliant with any legislative changes.

Review projects. Looking over the status of current and future projects will help keep your team on track. Checking due dates, tasks, and responsibilities will not only ensure the project is done on time but will also be able to see if there are any gaps in the process and handle them ahead of time.

Peninsula is an HR and Health and Safety consulting firm serving over 80,000 small businesses worldwide, including dealers in home improvement. Clients are supported with ongoing updates to their workplace documentation and policies as legislation changes. Additionally, clients benefit from 24/7 employer HR advice and are protected by legal insurance.